Verification/Accreditation of Employment Documents
The Philippine Overseas Employment Administration (POEA) requires that employment documents relative to the recruitment of overseas Filipino workers (OFWs) and accreditation and registration of foreign principals/employers are verified by the Philippine Overseas Labor Office (POLO). The verification process is intended to validate the actual existence of the job and employer/staffing agency; and to ensure that the terms and conditions of employment of the OFW comply with the minimum standards of the POEA and that of the government of the country of destination.
A. Accreditation of Principals/Foreign Recruitment/Staffing Agencies
Implementation of POEA Rules on Ban on Direct Hire
The Philippine Overseas Employment Administration (POEA) prohibits the direct hiring of an overseas Filipino worker (OFW). Any employer desiring to employ an OFW is, therefore, required to course his/her recruitment through a POEA-licensed private recruitment agency in the Philippines.
The POEA, however, allows certain categories of employers to be exempted from the direct-hiring prohibition. Exempted employers are the following:
- Members of the diplomatic corps;
- International organizations;
- Heads of State and government officials with the rank of at least Deputy Minister; or
- Other employers as may be allowed by the Secretary of Labor and Employment, such as:
- Those provided in (1), (2) and (3) who bear a lesser rank, if endorsed by the Philippine Overseas Labor Office (POLO), or Head of Mission (Ambassador or Consul General) in the absence of the POLO;
- Employers of professional and skilled workers with duly executed/authenticated contracts containing terms and conditions over and above the standards set by the POEA. The number of professional and skilled workers that can be hired under this exemption is limited to five (5); or
- Employers who are permanent residents in the host country and hiring a relative/family member in the Philippines.
B. Verification of Individual Contracts
For verification of individual employment contract, the following are required:
- Original employment contract/employment offer with notarized signature of the employer. (Employer may use the POEA standard employment contract. See downloadable forms. Use Standard Contract for Various Skills for those hiring a professional or skilled worker or Standard Contract for Household Workers for those hiring a domestic worker);
Certified true copy of the valid work permit/visa or equivalent document (e.g., Form I-797);
- Accomplished Employer’s Information Form (See downloadable forms. Use Employer’s Information Form for Business if the work permit/visa is under a business establishment/company or use the Employer’s Information Form for Individual if the employer in the work permit/visa is an individual);
Copy of valid commercial registration and business license (If the work permit is approved under a business establishment/company);
- Copy of government-issued identification of the employer or authorized company representative signing the employment contract (e.g., passport, driver’s license, etc.); and
Payment of US$10 for verification fee. Non-cash payment is limited only to US Money Order or US Bank Draft payable to “Embassy of the Philippines”. Personal check or credit/debit card payment cannot be accepted); and
Self-addressed/stamped/prepaid return envelope (if transaction will be done by mail).
If transacting by mail, please send the above-mentioned requirements to the Philippine Overseas Labor Office (POLO), Embassy of the Philippines, 1600 Massachusetts Ave., NW, Washington, D.C., 20036. Before sending the documents, concerned employer/authorized representative or worker is advised to contact POLO at +1-202-467-9426 or email firstname.lastname@example.org.