Verification of Individual Employment Contracts for Landbased Professional/Skilled Workers (Direct Hire)
Procedure Requirements
1.     Inquire with POLO-WDC for records of the foreign company/employer seeking to hire Filipino workers in the Philippines. The number of professional/skilled workers directly hired for the first time by the employer shall not exceed five (5). Beyond 5 workers, the employer must hire OFWs through a licensed Philippine Recruitment Agency (PRA). Please visit the POEA website to get a complete list of licensed PRAs.

 

2.     Submit a complete set of requirements to the POLO-WDC by sending original copies at:

 

POLO-WDC Mailing Address:

Philippine Overseas Labor Office

Embassy of the Philippines

1617 Massachusetts Ave., NW

Washington DC, USA 20036

 

Please take note that the Philippine Embassy’s state is the District of Columbia (DC) and NOT WASHINGTON (WA).

 

3.     Upon receipt of the documents, the POLO-WDC will check the completeness of the documents.

 

4.     The process of accreditation may include Pre-Accreditation Zoom meeting if said employer/s will be hiring Filipino workers coming from the Philippines for the first time.

 

5.     Within five working days from the submission of all documents and after the pre-accreditation virtual meeting, POLO-WDC shall act on the application/request for accreditation, and which action may either be an indorsement or outright denial.

 

6.     The employer will pay the Verification Fee made payable to “Labor Office” or “Office of the Labor Attache” in the amount of US$10.00 per IEC via:

FR US: US Postal Money Order

FR ISLANDS: US Bank Draft for island banks with a US Bank Counterpart

 

7.     POLO verified IECs will be released through courier either to the foreign employer/company or to the worker. POLO-WDC is currently using the services of FedEx.

 

If the employer has a FedEx account, prepare an electronic FedEx shipping form, sample:

 

Sender: Name of the FedEx account holder

(Do not put POLO-WDC as the sender)

Address: The Philippine Embassy

1617 Massachusetts Ave., NW

Washington DC, USA 20036

 

If the employer has no FedEx account, please go to the FedEx website, determine the cost by typing the Philippine embassy address as the shipping address and the employee or PRA’s address as the recipient. Then make payment payable to “FedEx” via:

FR US: US Postal Money Order

FR ISLANDS: US Bank Draft for island banks with a US Bank Counterpart

 

Shipping labels acquired/prepaid directly from FedEx stores using the old FedEx hand-written form shall not be accepted.

 

Please provide us information on where to send the documents: Name of worker/ Representative/Company, Complete address with zip code, and contact number.

8.     The worker will file the POLO verified IEC with the POEA for approval of exemption from ban of direct hire and issuance of an Overseas Employment Certificate for initial deployment of a Filipino worker.  (Please see the process on how to obtain an OEC.)

 

For any concerns regarding this process, send an email to laborofficewdc@gmail.com.

1.     POEA Individual Employment Contract (IEC) for Various Skills – signed on all pages by the principal or his/her authorized representative and notarized

 

If the Employer has its own Employment Contract or just an Offer Letter (US). Please refer to Sections 8, 12, 14 and 15 of the IEC for Various Skills and submit an ADDENDUMverbatim, to be notarized

 

2.     For US: work visa

For Islands: temporary work permit, work permit

 

3.     Data page of worker’s passport

 

4.     Affidavit of Employer on COVID-19 – notarized

 

5.     PAOS Undertaking – notarized

 

6.     Copy of valid commercial registration and business license of the principal issued and authenticated by the chamber of commerce or a relevant government office

 

7.     Secretary’s Certificate OR Authorization of the person signing for and on behalf of the company/employer – notarized

 

8.     Copy of Official/Valid ID of Signatory

 

9.     Business/ Employers Information Card

 

10.   Employee Information Card